Effective Date: January 01, 2025

1.Introduction

This Privacy Policy outlines the commitment of Kozak Group S.Z.O.O. (hereinafter referred as “Company”) to protect the privacy and data protection rights of individuals in accordance with the General Data Protection Regulation (GDPR). 

2.Scope

This Privacy Policy applies exclusively to the personal data collected through our corporate website (https://kozak-group.com), including data submitted via contact or feedback forms. It does not apply to data processing activities performed on behalf of clients in the course of providing our services, which are governed by separate contractual and internal privacy policies.

3.Definitions

Personal Data: Any information related to an identified or identifiable natural person (data subject).

Processing: Any operation or set of operations performed on personal data, including but not limited to access, storage, retrieval, and transmission.

Customer: An entity that engages the Company  to provide software development or related services.

Data Controller: The entity that determines the purposes and means of the processing of personal data.

Data Processor: The entity that processes personal data on behalf of the data controller

4.GDPR Principles

Company adheres to the following GDPR principles, Personal Data shall be:

• processed lawfully, fairly and in a transparent manner in relation to the data subject (‘lawfulness, fairness and transparency’);
• collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall, in accordance with Article 89(1), not be considered to be incompatible with the initial purposes (‘purpose limitation’);
• adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’);
• accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (‘accuracy’);
• kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) subject to implementation of the appropriate technical and organisational measures required by this Regulation in order to safeguard the rights and freedoms of the data subject (‘storage limitation’);
• processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures (‘integrity and confidentiality’).

5.Data we collect 

Our website collects minimal personal data, such as your name, email address, and phone number, only when you voluntarily submit these via the contact or feedback forms.

6.Purpose and Legal Basis of Processing

We process your personal data solely for the purpose of responding to your inquiries and providing requested information or services. Processing is based on your consent and/or legitimate interest in communicating with you.

7.Data Sharing and Transfers

We do not sell or share your personal data with third parties except where necessary for service provision (e.g., hosting providers) and under appropriate data protection measures

8.Your Rights

You have the right to access, rectify, erase, restrict, or object to the processing of your personal data, and the right to data portability. You can withdraw your consent at any time. To exercise these rights, please contact us at info@kozak-group.com.

9.Cookie Policy

This website uses cookies to support core functionality, enhance performance, analyse traffic, and enable additional features. This policy outlines the types of cookies in use, their purposes, and the applicable legal basis.

Categories of Cookies

Necessary (Always Active):
These cookies are essential for the proper functioning of the website. They enable core functions such as secure log-in and consent preference storage. These cookies do not store any personally identifiable data and do not require consent under the GDPR.
Functional:
Functional cookies support optional website functionalities such as social media sharing, feedback collection, and integration with third-party tools. These cookies are activated only with valid consent.
Analytics:
Analytical cookies collect statistical data to understand visitor interaction with the website. They help measure metrics such as traffic sources, bounce rate, and user engagement. Processing is based on explicit consent.
Performance:
These cookies help assess website performance, including load times and responsiveness, to improve the user experience. Activation occurs only with consent.

Cookie Management

Visitors may accept, reject, or customize cookie categories via the Cookie Preferences Panel. Preferences may also be managed through browser settings.

Legal Basis

Necessary cookies: processed under Article 6(1)(f) GDPR (legitimate interest in secure, functional website operation).
Optional cookies (functional, analytics, performance, advertisement): processed under Article 6(1)(a) GDPR (data subject’s consent).

10.Updates to this Policy

This policy is reviewed at least annually or when changes in regulations or business practices require it.

10.1. If changes are made to a public-facing policy published on the Kozak Group website, Kozak Group will notify data subjects of the update. The notification must include:

• the date of the change,
• a summary of the specific updates introduced,
• and a reminder of the data subject’s rights under the GDPR.

Template for Notification:

Subject: Update to Kozak Group Privacy Policy
Date of Update: [insert date]

Dear [Data Subject],

Please be informed that Kozak Group has updated its Privacy Policy as of [insert date]. The following changes have been made:
– [brief summary of changes]

We remind you that you continue to hold all rights under the General Data Protection Regulation (GDPR), including the right to access, rectify, or erase your personal data, and the right to object or restrict processing under certain circumstances.

If you have any questions or would like to exercise your rights, please contact us at: [insert contact information].

Sincerely,
Kozak Group

VAT ID/NIP: 6772418932
Ul. Długa 74/5, 31-147 Kraków,
Email: info@kozak-group.com

CEO Name: Mykyta Burka

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